CHAPTER V
RULES RELATING TO FINANCE
(Rules under Section 15(2)(l),(m) and (n) of the Act)
1. All monies received on behalf of the Council shall be acknowledged by a receipt signed by the
Secretary or any other person authorised by the Executive Committee. Amounts received shall be
credited into the account of the Council in the Bank on the next working day of the Bank.
2. The books of the account and registers shall be strongly bound and paged. On the 1st or title page,
the number of pages of the book or the register shall be entered and the entry shall be signed by the
Secretary. Corrections in the entry shall be made in red ink and attested by Accountant. Erasures shall
on no account be permitted.
3. Receipt forms shall be numbered consecutively and bound into books of 50 or 100 form eash. On the
front page of each book shall be entered the first and the last number of the receipts in that book be so
certified by the Secretary. Receipts shall be in triplicate. The third part shall remain in the book and
the second part shall be kept for the record. And the 1st part shall be given to the payee. All receipts
shall be signed by
the Secretary or by such persons as the Council may direct.
4. Payments of Rs. 50/- and over shall ordinarily be by cheque.
5. Bills presented for payment shall be examined by the Accountant and on his
being satisfied that the claim is admissible, and the payment is duly authorised by the Secretary, the
Accountant shall pay the amount against a receipt. The entry in the account book shall show if the payment
is made by cash or cheque. The bills and the relevant receipt shall be pasted together and shall be numbered
consecutively in the
year as payment voucher and shall be pasted .in the bound book.
6. Salary bills shall be in such form as the Executive Committee may direct.
7. A bill presented for payment three months after the money becomes due shall
not be paid without the sanction of the Executive Committee.
8. The Executive Committee may fix the amount of a permanent advance to be
made to the Secretary and the Accountant as the case may be.
9. The Accountant shall maintain an acquittance register in the following form/ or
in such other form as the auditor may direct:
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Name
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Designation
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Pay
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Dearness
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Total Salary
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Contribution
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Net salary
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Allowance
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(add. Cols. 3
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towards
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payable
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etc.
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and 4)
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provident
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(Col. 5
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fund
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minus 6)
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1
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2
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3
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4
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5
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6
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7
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Instalment amount
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Amount of interest
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Total
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Signature with date
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towards provident fund
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payable on the principal
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loan taken
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loan amount outstanding
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,
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u.
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8
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9
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10
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.J
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"
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I
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11
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